Support remote, hybrid workforces
Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.1
Digital Solutions
Document scanning and digital storage
Digitally transform your business and centralize your information
Scanning
Gain secure, collaborative access to your information
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a secure, scalable cloud platform, we help you find what you need when you need it most.
We can help you prioritize and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail.
Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.
Digitization with InSight DXP
Why digitize?
Today, organizations need to prepare for a scalable digital future, but much of their important, usable data is still locked up in paper documents that are difficult for employees to access or use. Scanning combined with secure, digital storage helps our customers:
Support remote, hybrid workforces
Customers report increased collaboration leading to 26,000 hours saved annually.2
Downsize real estate
Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.3
Downsize real estate
Customers report reduced storage costs of $211K over 3 years.2
Aid in compliance
94% of annual compliance costs come from the labor-intensity of document and data management.4
Aid in compliance
Customers report better security and compliance processes, reducing time spent on auditing work by 25%.2
Consolidate systems
Most content systems (74%) are not connected to other lines of business.5
Consolidate systems
Customers report a 55% efficiency lift related to cataloging and understanding documents and information.2
Free up resources
Office workers spend between 7.6 and 12.5 hours per week searching for information.6
Free up resources
Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.2
Support environmental, social, and governance (ESG) initiatives
According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.7
Support environmental, social, and governance (ESG) initiatives
As physical information gets digitized and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.
Sources:
1 Squaretalk
2 Iron Mountain
3 CNN
4 National Bureau of Economic Research
5 Iron Mountain
6 Forbes
7 United States Environmental Protection Agency
How document scanning and digital storage works
You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.
Digitize, share, and collaborate with Iron Mountain InSight solutions
Unite your physical and digital information in Iron Mountain InSight® Digital Experience Platform (DXP). InSight DXP grows with your business, offering a comprehensive platform enabling you to expand your capabilities as your requirements change, including the ability to increase digital storage, number of users, and functionality, such as workflow automation.
The Total Economic Impact™ Of Iron Mountain InSight
As data proliferates, organizations face the daunting challenge of taking control. Over time, organizations have created silos of information for different applications, making retrieval of information from multiple application silos difficult and time-consuming.
The impact of Iron Mountain InSight
This infographic highlights how using Iron Mountain InSight has impacted customers, based on customer interviews conducted by Forrester(R) Consulting.
4 reasons to unify physical and digital records
Increase compliance, reduce risk, improve efficiency and increase agility.
10 reasons to go paperless infographic
10 reasons to go paperless
Go paperless!
Learn how Iron Mountain digital solutions can help you accelerate your digital transformation initiatives to become a paperless organization
Intelligent digital mailrooms make a difference
In the age of digital transformation, the very notion of a "mailroom" seems antiquated. A goal for many organizations is to remove or reduce the reliance on paper-based processes and manual workflow.
Industry examples
Iron Mountain offers solutions for multiple industries, including but not limited to:
Source: internal testing January 24, 2024 for images scanned in 2023
Related resources
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