With federal mandates prioritizing the elimination of operational waste and the optimization of federal office space, agencies are under pressure to do more with less. Iron Mountain acts as a strategic partner to streamline agency operations, helping transition costly physical overhead into lean, modern, and transparent digital workflows.

We drive board-scale government efficiency through three key pillars:

Real Estate Optimization and Office Space Consolidation

By digitizing legacy paper files and offloading remaining physical storage to secure offsite facilities, agencies reclaim valuable square footage, shrink lease footprints, and drastically reduce facility overhead. Iron Mountain helps by moving high-volume, low-access physical archives from premium office space to secure, cost-effective, climate-controlled storage facilities. We utilize Smart Sort technology to rapidly identify and securely destroy Redundant, Obsolete, and Trivial (ROT) records, ensuring agencies only pay to digitize or store what is legally required.

Consolidated Procurement

In alignment with directives like OMB-Memorandum M-26-10, we simplify vendor management by providing complete, end-to-end information lifecycle management. Iron Mountain manages both the physical lifecycle of IT assets and your secure digital cloud-based workflows, eliminating fragmented vendor ecosystems, reducing procurement complexity, and lowering the total cost of ownership.

We’ve aligned our solutions to federal and state contracts to offer transparent pricing structures that protect your budget and ensure clear ROI.

Workflow Automation

Iron Mountain delivers efficiency through the entire federal workforce. We replace manual sorting, searching, and filing with automated indexing and Intelligent Document Processing (IDP), freeing up agency staff to focus on higher-value public services. Secure, federated search capabilities mean authorized personnel can access records in seconds, accelerating agency decision-making.

Under OMB Memorandum M-24-10, federal agencies are using safety- and rights-impacting AI tools that must guarantee the quality, integrity, and safety of the data used to feed those models. Iron Mountain provides the governance foundation required to audit, clean, and protect federal data before it enters an AI model.

We help agencies satisfy OMG M-24-10 requirements through:

• Verifiable data quality and provenance using Intelligent Document Processing (IDP) to extract metadata from every record, creating usable data with clear lineage from the physical paper archive to the digital dataset.
• Automated safety guardrails automatically scan, flag, and redact PII and PHI, and flag missing relevant data fields per agency requirements, ensuring sensitive citizen data is never exposed and datasets are full, accurate, and complete.
• Centralization of physical and digital information assets within Iron Mountain Insight to give leads total visibility to audit, evaluate, access, and govern complete datasets.

Navigating federal acquisition regulations doesn't have to delay your modernization goals. Iron Mountain offers pre-negotiated, FAR-compliant contracting pathways that allow federal buyers to reduce administrative burden, bypass lengthy procurement cycles, and quickly secure pre-vetted pricing.

We make public sector acquisition seamless through three core mechanisms:

1. Direct GSA MAS Schedule Access: Procure directly via GAS Multiple Award Schedule Contract #GS-03F-049GA utilizing specific Special Item Numbers (SINs) tailored to information management:
• SIN 518210DC: Document Conversion Services (including the official subgroup for NARA-Compliant Digitization Services for Federal Records).
• SIN 518210ERM: Electronic Records Management Solutions.
• SIN 561990: Certified Document Destruction Services.
2. A premier partner & GWAC ecosystem that allows access to Iron Mountain solutions through major government-wide acquisition contracts (GWACs) via top federal technology distributors like Carahsoft.
3. Flexible Small Business & Set-Aside Teaming: Effortlessly meet your agency’s socio-economic spend mandates. We actively team with a strong network of Service-Disabled Veteran-Owned (SDVOSB), Woman-Owned (WOSB), HUBZone, and 8(a) small business partners to support your subcontracting goals.

Learn more about our contract vehicles.