With federal mandates prioritizing the elimination of operational waste and the optimization of federal office space, agencies are under pressure to do more with less. Iron Mountain acts as a strategic partner to streamline agency operations, helping transition costly physical overhead into lean, modern, and transparent digital workflows.

We drive board-scale government efficiency through three key pillars:

Real Estate Optimization and Office Space Consolidation

By digitizing legacy paper files and offloading remaining physical storage to secure offsite facilities, agencies reclaim valuable square footage, shrink lease footprints, and drastically reduce facility overhead. Iron Mountain helps by moving high-volume, low-access physical archives from premium office space to secure, cost-effective, climate-controlled storage facilities. We utilize Smart Sort technology to rapidly identify and securely destroy Redundant, Obsolete, and Trivial (ROT) records, ensuring agencies only pay to digitize or store what is legally required.

Consolidated Procurement

In alignment with directives like OMB-Memorandum M-26-10, we simplify vendor management by providing complete, end-to-end information lifecycle management. Iron Mountain manages both the physical lifecycle of IT assets and your secure digital cloud-based workflows, eliminating fragmented vendor ecosystems, reducing procurement complexity, and lowering the total cost of ownership.

We’ve aligned our solutions to federal and state contracts to offer transparent pricing structures that protect your budget and ensure clear ROI.

Workflow Automation

Iron Mountain delivers efficiency through the entire federal workforce. We replace manual sorting, searching, and filing with automated indexing and Intelligent Document Processing (IDP), freeing up agency staff to focus on higher-value public services. Secure, federated search capabilities mean authorized personnel can access records in seconds, accelerating agency decision-making.

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