Records Storage and Management

Vital records storage

With a strong local presence and nationwide coverage, we’re the trusted partner for secure storage of vital records—protecting your irreplaceable assets with care and compliance.

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Why store with us?
A global leader
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Protect your organization's critical assets

Your organization's vital records—historical and legal documents, original masters, and other irreplaceable assets—are critically important and must be securely stored and preserved.

It’s risky to store your vital records on site:

Environmental damage: Dust, humidity, and temperature fluctuations can degrade paper and electronic records.
Natural disasters: Tornados, hurricanes, and fires pose significant threats.
Security breaches: Unauthorized access can lead to loss and liability.

Explore offsite storage for vital records and specimens

Offsite storage for vital records and specimens

Expiring lease and real estate reduction goals prompt accelerated move for diagnostic laboratory

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Stories from the underground

You'd be hard pressed to name another place quite like the Iron Mountain Underground -- an ultra-high security facility 220 feet beneath the surface, that was once a limestone mine.

June 23, 2023

Why choose Iron Mountain’s underground facility?

Unmatched security: Our state-of-the-art facility, located 220 feet below ground, is fortified against natural disasters.
Optimal preservation: Carefully controlled temperature and humidity conditions ensure the longevity of your vital records.
Advanced technology: Our fire suppression systems and 24/7 monitoring provide peace of mind.
Easy access: Retrieve your records whenever you need them, and rest assured that we’re committed to a secure chain of custody from pickup to storage.
Trusted by 95% of the Fortune 1000: Leading organizations rely on us to protect their most valuable information and assets.

Take a tour of The Underground at Iron Mountain

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Iron Mountain's underground facility - vital records

What exactly defines "vital records" and how can these entities be properly stored in a manner that ensures their long-term safety and preservation?

June 14, 2023

We safeguard a wide range of vital records, including:

Microfiche
Microfilm
Aperture cards
Contracts
Patents and intellectual property
Leases
Policy manuals
Articles of incorporation

Quality assurance documents
Blueprints, drawings, and maps
Laboratory notebooks
Deeds
Audiotapes
Videotapes
Photos and slides
Cultural artifacts

Why store your vital records with us?

Our vault is virtually impervious to natural disasters like flooding, earthquakes, and fires
It’s safeguarded from man-made catastrophes such as theft and acts of terrorism
Controlled temperature and humidity are optimized for paper, microfiche, and film
We’re proud to host world-class security and safety measures, in addition to a secure chain of custody—from pickup to storage

Contact an Expert

Is what you’re managing a vital record? Here’s how to know:

What’s essential to carry forward for the historical record? What do you want the future to know about your organization?
What legal or regulatory requirements govern your organization, and what records must be retained to comply?
Will your organization be able to reuse or repurpose items in the future?
What records must be preserved to protect the rights of employees, customers, and shareholders?
What needs to be preserved to ensure the continuity of business operations?
What would the consequences be if certain classes of records were lost? What would your organization be unable to do without them? Could normal functions take place?
Can the records be replaced or reconstructed? At what cost?

Iron Mountain: the world’s storage leader

Here are just some of the reasons that make us a global leader in storage

We made a sizable investment in our state-of-the-art imaging center
We have a secure chain of custody, from pickup to storage
Let us free your information, once locked on paper or film, for boundless collaboration
Our flexible pricing fits any budget

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Why Iron Mountain?

We have the experience and expertise to streamline your business while keeping your customers’ data safe—and secure. We are especially proud to partner with organizations like yours. Together, we elevate the power of your work.

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